Do you spend too much time searching for documents, or have you lost important paperwork in the past? Perhaps you want to reduce your paper usage and become more efficient? With the Document Management facility in Opera 3 you can store your documents electronically and they can be accessed quickly when you need them.
With Document Management you can electronically store customer orders, supplier invoices, credit notes, signed delivery notes, job costing timesheets, payroll & HR documents and general correspondence. Stored documents can be easily accessed using friendly, easy-to-use retrieval software, and can even be reported on.
Documents can be captured and indexed individually, in batches or by barcode. Captures are automatically tracked, with full auditability from individual files to system level. Reporting can be done by date or user range.
You’ll find Document Management easy to use and also has user configurable screens. Images held within the system can be accessed using friendly, easy to use retrieval software for instant access. Your staff can be up and running straight away - and start utilising your investment.
Content Indexing captures words from machine typed text, scanned images, .txt and .doc file types and uses the text to index the document. This automated method of indexing documents is in addition to Manual Indexing and Barcode Indexing, making it even easier to retrieve documents.
Content Indexing enhances the use of captured data within Document Management with:
Captured data can either be indexed at the point of capture, or at a later stage with Deferred Indexing. Users will enjoy greater flexibility including: